Sierra Vista Area Chamber

Legal Secretary III or Paralegal III (#120116)

Cochise County
Job Description
APPLY ONLINE through www.Cochise.AZ.gov, or https://www.governmentjobs.com/careers/cochise.
LEGAL SECRETARY III OR PARALEGAL III
MAY FILL AT LEGAL SECRETARY III OR PARALEGAL III LEVEL
DEPENDING ON QUALIFICATIONS
County Attorney’s Office, Bisbee
ANNOUNCEMENT #120116

OPENS:    Tuesday, December 6, 2016                                

CLOSES:  Open Until Filled (may close at any time without prior notice)

SALARY: Legal Secretary III: $30,000 - $43,000 annually, plus a competitive benefits package

                  Paralegal III: $30,000 - $50,000 annually, plus a competitive benefits package

MINIMUM QUALIFICATIONS:
LEGAL SECRETARY III:  Four (4) years experience as a legal secretary; OR an equivalent combination of experience, education, and training which provides the desired knowledge, skills, and abilities of this classification; must possess and maintain a valid Arizona driver's license if position duties require.
 
TYPICAL DUTIES: (Illustrative Only) May function as County Public Records Coordinator, for which Typical Duties entail logging and tracking public records requests, becoming very familiar with public records law, redacting confidential and privileged information, and dealing fairly and firmly with members of the public who make records requests.  Other duties may include: prepare and coordinate Title 36 psychiatric commitment cases; coordinate and review public records requests and response to subpoenas; contact review; monitor
bankruptcy and tax cases; prepare adoption cases; research legal questions; prepare recommendations; prepare drafts of motions and pleadings; conduct interviews; conduct investigations; participate in trial and pre-trial strategy; serve copies of pleadings; act in a liaison capacity; prepare discovery requests and answers; electronic filing and maintenance; may include some staff supervision.  A Legal Secretary III  may also:
format and type letters, memoranda, and various legal documents from copy, rough draft, and dictating machine; establish filing systems and devise methods of office operating procedures; schedule appointments and meetings; open new case files; interview clients; provide disclosure information to attorneys; maintain calendars for all court dates and time limits on all matters; prepare board agenda items; prepare adoption cases; participate in the hiring of new personnel; and maintain personnel files and time sheets.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge of:
  • modern office practices, procedures, and equipment;
  • business English, spelling, punctuation, and grammatical usage;
  • legal terminology and forms;
  • Microsoft Outlook, Word, Excel and Adobe.
 
Working knowledge of:
  • principles and practices of supervision.
 
Considerable skill in:
-       the use of word/data processing equipment;
-       data collection through personal interviews;
-       using general mathematical principles;
-       carrying out instructions furnished orally or in written forms;
-       communicating oral and written instructions to others;
-       evaluating work performance of support staff;
-       making accurate observations.
 
Ability to:
  • plan and carry out assignments with minimal supervision;
  • maintain records and prepare reports;
  • establish and maintain effective working relationships with employees, other agencies, and the public;
  • communicate effectively verbally and in writing;
  • follow verbal and written instruction.
 
 
MINIMUM QUALIFICATIONS:
PARALEGAL III: An Associate’s Degree relating to Legal Assistant or Paralegal; five (5) years of experience as a Legal Assistant or Paralegal, OR, an equivalent combination of experience, education, and training which provides the desired knowledge, skills and abilities of this classification; must possess and maintain a valid Arizona driver's license if the position duties require.
 
TYPICAL DUTIES: (Illustrative Only) May function as County Public Records Coordinator, for which Typical Duties entail logging and tracking public records requests, becoming very familiar with public records law, redacting confidential and privileged information, and dealing fairly and firmly with members of the public who make records requests.  Other duties may include: prepare and coordinate Title 36 psychiatric commitment cases; coordinate and review public records requests and response to subpoenas; contact review; monitor bankruptcy and tax cases; prepare adoption cases; research legal questions; prepare recommendations; prepare drafts of motions and pleadings; conduct interviews; conduct investigations; participate in trial and pre-trial strategy; serve copies of pleadings; act in a liaison capacity; prepare discovery requests and answers; electronic filing and maintenance; may include some staff supervision.  A Paralegal III may also: prepare and administer grant applications; administer, disburse, and account for grant funds; coordinate educational activities. 
 
 
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of:
  • state, civil, and criminal law, judicial procedures and methods of legal research;
  • legal principles and practices of supervision.
 
Some knowledge of:
  • modern office practices and procedures;
  • business English, spelling, punctuation, and grammatical usage.
 
Considerable skill in:
  • analyzing and interpreting legal documents;
  • interpreting statutory and regulatory requirements;
  • preparing summaries of legal opinions from previous cases.
 
Good skill in:
  • data collection;
  • the use of word/data processing systems;
  • operating standard office machines;
  • organizing and managing case files;
  • Microsoft Outlook, Word, Excel and Adobe.
 
Ability to:
  • perform accounting functions;
  • plan work and work independently;
  • establish and maintain an effective working relationship with employees, other agencies and the public;
  • prepare and maintain accurate records;
  • formulate concise queries;
  • follow written and verbal instruction;
  • communicate effectively, both verbally and in writing. 
 
HOW TO APPLY
You may apply on-line through our website (www.cochise.az.gov) or www.governmentjobs.com/careers/cochise. Applications must be received no later than 5 p.m. Arizona Time on the closing date of the announcement in order to be considered.  Resumes will not be accepted in lieu of a completed application.  The applicant must clearly demonstrate on the application form that they meet the minimum qualifications for the position.

 
Cochise County is an Equal Opportunity Employer
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